Last updated: April 01, 2026

This Privacy Policy describes how personal data is collected, used, and protected in connection with the registration and participation in the ICLARS 2026 Conference (the “Conference”).

1. Data Controller

The data controller is the ICLARS 2026 Organizing Committee (the “Organizing Committee”).

For any inquiries regarding this Privacy Policy or the processing of personal data, please contact:
iclars2026logistic@gmail.com

2. Personal Data Collected

During the registration process, the following personal data may be collected:

  • First name and last name
  • Email address
  • Phone number
  • Institutional affiliation / company
  • Address and country of residence
  • Billing information
  • Any additional information voluntarily provided during registration

3. Purpose of Data Processing

The personal data provided will be used exclusively for the following purposes:

  • Managing registration for the Conference
  • Processing participation and related administrative activities
  • Communicating information related to the Conference (e.g., confirmations, updates, logistical details)

Personal data will not be used for marketing purposes or any unrelated activities.

4. Legal Basis

Personal data is processed on the basis of:

  • The necessity to perform the registration and participation agreement
  • The legitimate interest of the Organizing Committee in managing the Conference

5. Data Sharing and Disclosure

Personal data will not be sold, transferred, or disclosed to third parties, except where strictly necessary for the organization of the Conference or required by law.

No personal data will be used for commercial or promotional purposes.

6. Payment Processing

Payments are processed through PayPal.

When making a payment, users are redirected to PayPal’s platform. The processing of payment data is carried out directly by PayPal in accordance with its own privacy policy.

For more information, please refer to:
https://www.paypal.com/privacy

The Organizing Committee does not store or process payment details such as credit card information.

7. Data Retention

Personal data will be retained only for the time necessary to manage the Conference and fulfill administrative or legal obligations.

After this period, data will be securely deleted or anonymized.

8. Data Security

Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, or misuse.

9. Data Subject Rights

In accordance with applicable data protection laws, users have the right to:

  • Access their personal data
  • Request correction or deletion
  • Request restriction of processing
  • Object to processing where applicable

Requests can be sent to:
iclars2026logistic@gmail.com

10. Changes to This Policy

This Privacy Policy may be updated if necessary. Any changes will be published on this page.

11. Contact

For any questions regarding this Privacy Policy or data processing:

ICLARS 2026 Organizing Committee
Email: iclars2026logistic@gmail.com